Important Legal Notice: This privacy policy is a template only and must be reviewed, adapted, and approved by a qualified legal professional before use. The Lambury Charitable Trust does not provide legal advice and this template is not tailored to your specific circumstances.
1. Introduction
The Lambury Charitable Trust ("we", "us", or "our") is committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your personal information when you use our website or contact us.
We are registered with the Charity Commission for England and Wales (Charity number: 1043638). Our registered address is 19a Kings Weston Road, Henbury, Bristol BS10 7QT.
2. What Data We Collect
We may collect and process the following personal data:
- Contact Information: Name, email address, postal address, telephone number.
- Application Information: Details provided in grant applications, including project descriptions, budgets, and other relevant information.
- Communication Data: Correspondence when you contact us.
- Technical Data: IP address, browser type, operating system, and information about your visit to our website (collected via cookies and similar technologies).
3. How We Use Your Data
We use your personal data for the following purposes:
- To process and respond to your enquiries and grant applications.
- To administer and manage our grant-making activities.
- To comply with legal and regulatory obligations.
- To improve our website and services.
- To communicate with you about our activities (where you have consented to this).
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose.
4. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contractual necessity: When processing is necessary for the performance of a contract or to take steps at your request prior to entering into a contract (e.g., processing a grant application).
- Legal obligation: When processing is necessary to comply with a legal obligation.
- Legitimate interests: When processing is necessary for our legitimate interests (e.g., administering the charity, improving our website) and your interests and fundamental rights do not override those interests.
- Consent: When you have given clear consent for us to process your personal data for a specific purpose (e.g., sending marketing communications).
5. Data Sharing
We will not share your personal data with third parties except in the following circumstances:
- Service Providers: We may share data with third-party service providers who assist us in operating our website and conducting our charitable activities (e.g., website hosting, email delivery).
- Legal Requirements: We may disclose data if required by law, regulatory authority, or to protect the rights, property, or safety of the Trust, our beneficiaries, or others.
- With Your Consent: We may share data with other parties where you have given your explicit consent.
We do not sell, rent, or trade your personal data to third parties.
6. Data Security
We have implemented appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. However, please note that no method of transmission over the internet or electronic storage is 100% secure.
7. Data Retention
We will retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
For grant applications, we typically retain data for 7 years after the final decision or grant period ends, in line with charity accounting and regulatory requirements.
8. Your Rights
Under data protection law, you have rights including:
- Right of access: You can request copies of your personal data.
- Right to rectification: You can request correction of inaccurate or incomplete data.
- Right to erasure: You can request deletion of your personal data in certain circumstances.
- Right to restrict processing: You can request restriction of processing in certain circumstances.
- Right to object to processing: You can object to processing based on legitimate interests or for direct marketing.
- Right to data portability: You can request transfer of your data to another organisation in certain circumstances.
To exercise any of these rights, please contact us using the details below. We may need to request specific information to verify your identity.
9. Cookies
Our website uses cookies to distinguish you from other users, improve your experience, and analyze website traffic. By continuing to browse the site, you are agreeing to our use of cookies.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of this website may become inaccessible or not function properly.
10. Third-Party Links
Our website may include links to third-party websites. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
11. Changes to This Policy
We may update this privacy policy from time to time. The latest version will always be posted on this page, and where appropriate, we will notify you by email.
12. Contact Us
If you have any questions about this privacy policy or our data practices, please contact us:
Email: johnthebaptist19a@hotmail.co.uk
Post: Lambury Charitable Trust, 19a Kings Weston Road, Henbury, Bristol BS10 7QT
Disclaimer: This privacy policy is a template and must be reviewed and adapted by a qualified legal professional to ensure it meets the specific requirements of the Lambury Charitable Trust and complies with all applicable data protection laws and regulations, including the UK GDPR and Data Protection Act 2018.